Purchasing and Contracting
The Department of Purchasing & Contracting ensures DeKalb County obtains the best value for every tax dollar. We provide open, fair, and transparent procurement opportunities for businesses of all sizes while supporting county operations with essential goods and services.
We partner with suppliers, contractors, and service providers to deliver high-quality services to our residents.
Stay Informed:
Register for Procurement Notifications on OpenGov
Contact Us
Department of Purchasing & Contracting
Maloof Center, 2nd Floor
1300 Commerce Drive, Decatur, GA 30030
Phone: 404-371-7051
Email: pcadmin-ops@dekalbcountyga.gov
Office Hours: Monday-Friday, 8:30 AM - 5:00 PM
Leadership
Chief Procurement Officer, Michelle Butler
Michelle Butler currently serves as the Chief Procurement Officer for the Purchasing and Contracting Department in DeKalb County, Georgia. She plays an essential role in overseeing procurement operations and ensuring compliance with regulatory requirements.
As a procurement professional, she is committed to excellence and implementing strategies to optimize procurement processes and deliver maximum value for stakeholders. Her leadership initiatives are currently focused on staff’s foundational and continued procurement professional development. She’s also focused on fostering collaborative partnerships between departments to achieve organizational objectives. She and her staff are committed to promoting transparency, fairness, and accountability in public procurement, fostering trust among stakeholders and vendors alike.
Ms. Butler holds Bachelor of Arts degrees in Political Science and Psychology from Georgia State University. She also holds a Juris Doctor degree from Cumberland School of Law. This legal foundation has equipped her with a deep understanding of the importance of the legal rule of law as well as compliance issues crucial to the procurement profession and process.
She is a licensed attorney, admitted to practice law in both Alabama and Tennessee, further reinforcing and enriching her understanding of legal complexities. Additionally, she holds certifications as a Certified Professional Contract Manager (CPCM), NIGP Certified Procurement Professional (NIGP-CPP), and Certified Public Procurement Officer (CPPO). These procurement certifications exemplify her dedication to professional development and adherence to industry standards.
With a professional career spanning over 21 years, Ms. Butler has accumulated extensive experience in both private and public sectors. These experiences have allowed her to leverage her legal expertise and procurement proficiency to endeavor to enhance operational efficiency and drive strategic initiatives.
Mission
To provide collaborative, centralized procurement services by acquiring goods, equipment, and services through an open, fair, and transparent process, while delivering exceptional customer service that meets the needs of both internal and external customers.
Goals
- Continue to educate and train customers, Procurement staff, User Departments, vendor community, and executive leaders/stakeholders.
- Implement online, centralized procurement system to allow for more efficient and effective procurement services.
- Enhance the administrative and compliance services for the LSBE Program to work towards increased certifications, participation, and commitment compliancy.
- Provide Procurement Department Teams with the necessary resources to assist in handling their assigned roles as well as procurements funded with specialty funds, such as but not limited to SPLOST, GDOT, and CIP.
- Secure adequate staffing that will allow workload to be equally distributed and processed within established reasonable service level agreements (SLAs), while reducing departmental attrition and maintaining and enhancing SLAs without placing undue strain on current employees.
Directors and Managers
Director's Office
Michelle Butler, Esq., NIGP-CPP, CPPO, CPCM
Director/Chief Procurement Officer
Direct: 404-371-7051
Mobile: 678-472-8507
Email: mnbutler@dekalbcountyga.gov
Willie Moon, CPPB
Deputy Director/Chief Procurement Officer
Direct: 404-371-7021
Mobile: 470-322-8110
Email: wmoon@dekalbcountyga.gov
Operations Team
ShaTausa Edwards
Procurement Operations Manager
Direct: 404-687-3828
Mobile: 404-520-1620
Email: sedwards@dekalbcountyga.gov
LSBE Team
Phyllis Douglas, Esq., CCA, NIGP-CPP - DeKalb First (LSBE Program)
LSBE Program Manager
Direct: 404-371-6312
Mobile: 470-576-0692
Email: pndouglas@dekalbcountyga.gov
Procurement Teams
Team A
Crystal Manson, MBA, CPPB
Procurement Manager
Direct: 404-371-2710
Mobile: 470-371-5855
Email: ccreekmore@dekalbcountyga.gov
Team B
Jovan Hooper, CPP
Procurement Manager
Direct: 404-371 - 3644
Mobile: 470-734-6573
Email: jhooper@dekalbcountyga.gov
Team C
Djuana Herron, CPPO, CPPB
Procurement Manager
Direct: 404-687-2760
Mobile: 943-282-2792
Email: dherron@dekalbcountyga.gov
Team (CIP) Capital Improvement Program-Department of Watershed Management
Victor Wills, NIGP-CPP, CPPO, CPPB
Procurement Manager
Direct: 404-371-2395
Mobile: 770-544-8338
Email: vwills@dekalbcountyga.gov
Frequently Asked Questions
Q. How do I get on DeKalb's bidder list?
A. Register in CV360 with completed W-9, Conflict of Interest forms, business license, IRS EIN Identification letter.
Q. What's the minimum bid threshold?
A. Informal sealed solicitations are sought for purchases under $50,000. Formal sealed solicitations are required for purchases over $50,000.
Bidding Process
Q. How are bids advertised?
A. Via OpenGov, in “The Champion” newspaper, on our website, and Georgia Procurement Registry
Q. Can I get bid results by phone?
A. Yes. Call (404) 371-7051 or email pcadmin-ops@dekalbcountyga.gov but information also available via Current Opportunities page.
Payments & Contracts
Q. When will I be paid?
A. County payment terms are Net 30 unless specified otherwise.
Q. What are bonding requirements?
A. Performance and payment bonds are 100% of bid value. Requirements vary by project.
Open Records Requests (ORR)
Q. How do I make an ORR?
A. Requests for review of records, documents, files and contracts may be forwarded via the following methods: Email: pcadmin-ops@dekalbcountyga.gov
The Department charges $16.10 per hour for administrative and clerical work related to searching, retrieving, reviewing, preparing, and copying records, with the first 15 minutes free. If the estimated cost exceeds $25, the requestor will be notified within three business days and must approve payment before retrieval begins; for costs over $500, payment is required upfront. Copy charges are capped at $0.10 per page for letter/legal size and actual cost for other sizes. Labor is billed at the hourly rate of the lowest-paid qualified employee.
Upon receiving a records request, the department has three business days to confirm custody and disclosure eligibility under the Georgia Open Records Act (O.C.G.A. 50-18-70–75). A response must be provided within three days, even if production will take longer. Requests with no responsive records must also receive a reply within three days. Unless exempt, requested records must be made available for inspection or copying.